Privacy policy

Privacy Policy

Who are we?

When we talk about “Circle”, or “us” or “we” in this statement and on our website, we are talking about Circle Voluntary Housing Association of Phoenix House, 32-34 Castle Street, Dublin 2, D02 WR44 and we are the data controller for the purposes of the Data Protection Act 2018 and the EU General Data Protection Regulation.

Circle Voluntary Housing Association is a registered charity whose principal activities are in the provision of social housing across a wide spectrum of housing needs.

What information do we collect about you?

Circle Voluntary Housing Association  does not collect any personal data about you on our website, apart from the information which you volunteer, for example by  emailing us, using our online contact form

This personal data may include:

  • Your name and contact details, including your address, phone number and email address
  • Any other personal data relating to you that you provide to us or that we generate about you in connection with your use of this website.

If you do not provide this information, we may not be in a position to process your request.

We may occasionally receive unsolicited correspondence from members of the public which contains personal data relating to third parties (“Third Party Data”). We may process this data for the purposes of replying to correspondence, dealing with queries or complaints, and complying with our legal and regulatory obligations. The legal basis on which we process Third-Party Data is that this is necessary for our legitimate interests in conducting our business and ensuring proper management and functioning of Circle Voluntary Housing Association

How do we use your information?

We use the personal information that you provide to us for the following purposes:

  • To respond to your queries, feedback, complaints, and information requests

The personal information will only be used by Circle Voluntary Housing Association for its legitimate interests, in the provision of social housing.

How do we keep your information safe?

We are committed to holding your personal information securely. Our security measures comply with the law and international standards, access is given only to those that need it, and our computers, files, and buildings are secure.

Who do we share your information with?

We will only share your personal data which you have volunteered through the use of our website if it is a legal or regulatory requirement.  We may share your personal data where we have contracted a third party to carry out specific services on our behalf in order to perform our obligations to you.  Where personal data is shared, we ensure appropriate technical and organisational safeguards are used to protect your personal data.  Circle Voluntary Housing Association does not share your information with any organisation outside of the European Economic Area (“EEA”).

How long we keep your information?

We will not hold your personal information for longer than necessary. We retain your personal information for as long as we need it for the purposes described in this statement, or to comply with our obligations under applicable law and, if relevant, to deal with any claim or dispute that might arise between you and us.

Your rights

You have a range of rights under data protection law in relation to the way we process your personal information, including:

  • Right to request access to a copy of your personal data
  • Right to have personal data rectified if it is inaccurate or incomplete
  • Right to erasure (‘right to be forgotten) in certain scenarios
  • Right to restriction of processing, in certain scenarios
  • Right to data portability only applies to data you have provided to us
  • Right to object to processing, including automated decision-making.

Circle Voluntary Housing Association does not make decisions about you automatically or carry out profiling.


Our website uses cookies to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites. No information is collected that could be used by us to identify you. Please see our Cookie Policy for further information.

Privacy policies of other websites

Our website may contain links to other websites. This privacy statement applies only to this website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy statement

Circle Voluntary Housing Association keeps its privacy statement under regular review and places any updates on this web page.

How to contact us

If you have any questions about Circle Voluntary Housing Association privacy statement or the data we hold on you, or you would like to exercise your data protection rights, please do not hesitate to contact us. You may contact our Data Protection Coordinator at  or in writing to Data Protection Coordinator, Circle Voluntary Housing Association, Phoenix House, 32-34 Castle Street, Dublin 2, D02 WR44.

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Circle Voluntary Housing  has not addressed your concern in a satisfactory manner, you may contact the Data Protection Commission through their website